Accounts Payable / Accounting Specialist

  • ORGANIZATION
    Okemos Public Schools
  • LOCATION
    Okemos, MI
  • SALARY
    $16.74 - $17.16 (after 40 days)
summary
The Accounts Payable / Accounting Specialist is responsible for utilizing financial software systems to process financial transactions in compliance with established policies and procedures.


Position Responsibilities
• Prepares accounts payable checks and records related to accounting and banking transactions. Ensures vendor payments are authorized, accurate, paid timely, and maximize available cash discounts. 
• Provides purchasing support which includes but is not limited to assistance with vendors, vendor files, purchase orders, and technical assistance with financial software. Monitors and relieves purchase orders at year end. 
• Generates and distributes invoices to customers/outside groups, processes voids and/or adjustments to existing invoices, prepares and mails past due notices to customers, and performs related follow-up. 
• Allocates and reconciles activity funds on a monthly basis, follows up with schools on discrepancies as needed, and provides periodic reporting of balances. 
• Verifies monthly credit card expenditures are substantiated by proper and complete documentation before payment is made. 
• Assists departments as needed with cash receipts which includes verification of money received, preparing the bank deposit, and posting revenues. 
• Provides assistance and guidance to others including but not limited to, students, parents, community agencies, district staff, and others by evaluating the situation and determining the appropriate course of action, resource, or referral. 
• Composes, prepares and edits reports, forms, letters, presentations, and other materials, which can be of a confidential nature. 
• Provides some limited human resources support. 
• Other duties as assigned by Director of Finance.
Qualifications
• The position requires knowledge normally acquired through a High School diploma; or equivalent combination of work experience and education. An Associate’s degree is preferred. 
• Three (3) years of accounting related job experience in accounts payable, accounts receivable, or working with the general ledger.

Knowledge/Skills/Abilities Required
• Knowledge of Microsoft Office applications including Word and Excel. 
• Strong mathematical skills sufficient to calculate figures and percentages necessary to prepare reports, and reconcile accounts. 
• Strong interpersonal and communication skills to provide courteous and accurate information to staff, students, parents, vendors, and others. 
• Proficient with word processing, spreadsheet, and database computer software applications. 
• Ability to prioritize multiple tasks, meet tight deadlines, and remain organized when frequently interrupted.

Hiring Solutions LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hiring Solutions LLC complies with applicable state and local laws governing nondiscrimination in employment.