Administrative Assistant

    Michigan School Business Officials
    Lansing, MI
    $36,447 - $46,860
Manages and coordinates association activities including conference planning, registration, confirmations, invoicing, and processing payments. Provides a wide range of clerical and secretarial support such as entering data into the management information system, maintaining accounting spreadsheets, maintaining files, scheduling conference rooms, organizing agendas, answering phones, ordering supplies, and directing mail.

Position Responsibilities
• Coordinates and organizes conference planning and implementation by creating and maintaining conference data in the management information system, maintaining confirmation records and preparing name badges, and overseeing onsite registration.
• Maintaining accounting records, including preparing invoices, receiving and processing payments, and recording in the management information system.
• Schedules conference rooms, arranges for refreshments and meals, and distributes agendas and minutes for meetings and other events.
• Answers telephone calls, opens and distributes mail, and orders various supplies.
• This position requires an Associate’s degree (A.A.) or equivalent from a two-year college or technical school with coursework in business related computer software applications and accounting.
• This position requires a minimum of one to two years of related experience in working in a professional office setting providing clerical responsibilities including experience with data entry, accounts receivable, and conference registration, and/or scheduling meetings; and experience with word processing, spreadsheet, database, and calendaring software; or equivalent combination of education and experience.

Knowledge/Skills/Abilities Required
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of association members.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Strong communication skills and ability to interface with all staff levels on association related matters.
• Knowledge and ability using Excel spreadsheet software.
• Basic accounting data entry skills using QuickBooks accounting software, preferred.
• Experience maintaining a website a plus.
• Requires the ability to work remotely as circumstances dictate.

Hiring Solutions LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hiring Solutions LLC complies with applicable state and local laws governing nondiscrimination in employment.