The Director of Facilities will supervise all Facility, Maintenance, Grounds, and Custodial Staff and manage the District’s contracts with outside providers.
S/he will organize, administer, and lead a comprehensive facilities program in an efficient and economical manner for maintenance, grounds, and custodial services. This assures all staff, students, and the community experience a clean, safe, attractive, and healthy place in which to learn, work, and visit. The responsibilities include managing a large staff (contracted and employed), managing outside contractors and vendors, budgets, schedules, purchasing, ensuring legal and regulatory compliance and developing and implementing emergency procedures. In addition, responsibilities include designing, planning and managing construction, building and site projects. S/he is also the liaison between architects and construction companies during projects and direct communication with contractors for other projects.
• Lead, organize, and manage all maintenance, grounds, and custodial operations of the district in compliance with all applicable federal, state, and local laws and regulations, Board of Education policies and procedures.
• Develop and implement corrective and preventative upkeep of all facilities and grounds. This would include major HVAC systems, mechanical, plumbing, electrical, roofing, structural, asphalt, playgrounds, fields, athletic complexes and flooring in the district.
• Develop and maintain custodial services plan for each building that outlines tasks and expectations for contracted custodial agencies for daily and periodic cleaning and minor maintenance repairs in facilities. Coordinate, and implement effective summer and non- school day cleaning and repairs. Monitor and maintain district standards.
• Develop schedules with contractors for grounds and athletics events.
• Maintain a district five (5) year plan for all facility improvements that will be reviewed annually with Administration and School Board.
• Provide training as needed for safety, MIOSHA, asbestos, cleaning equipment and products.
• Supervise full and part time skilled maintenance personnel. This includes recruitment, hiring, training, evaluations, and performance management. It is important to put the right people in the right spots, and keep employees motivated and appreciated.
• Coordinate work and vacation schedules for all personnel. Call in employees for after hour emergency repairs and issues. On call 24/7 for all emergencies.
• Responsible for department expenditures in general fund, food service and capital projects fund. Will approve all purchase requisitions and approve all invoices related to Operations and Maintenance.
• Responsible for making recommendations for purchasing: equipment, furniture, vehicles, etc. Bids are required over the statutory limit. Bids need to be posted on state website for large projects.
• Evaluate tools and equipment used in all positions to make sure employees are well equipped to do their jobs. Maintain equipment for safe standards. Make sure staff are using safe techniques while working.
• Set up annual inspections required by state, county or city. Such as elevators, fire panel systems, fire hoods, suppression hoods in shops, fire extinguishers, asbestos, backflow preventers, one man lifts, fork lift, geothermal, playgrounds and vehicles.
• Set up and maintain maintenance agreements on chillers, HVAC equipment, elevators, and fire systems.
• Prioritize work orders and decisions on what can be done and when. Work with principals and other staff on ideas for projects to be implemented.
• Computer programs are utilized for work orders, scheduling events, HVAC systems, door security, spreadsheets, and communications.
• Prioritize building and site projects for roofing, pavement, playgrounds, flooring, athletics, and energy projects/ HVAC and electrical replacements. Coordinate, bid out, and oversee projects usually during summer months. Usually around $800,000-$1,200,000 in building and site projects annually.
• Annually inspect and repair as needed -- playgrounds for mulch and repairs; asphalt for patching and lining; tennis courts for crack repairs, painting, windscreen and net replacements. Oversee building repairs as needed throughout the year and special projects for summer and breaks.
• Serve on the facilities committee for planning, reviewing, and implementing improvement projects. Serve as liaison between architects and construction management teams when projects are implemented.
• On call 24/7 for fire systems, emergency personnel (fire, police) or any emergency with buildings and personnel.
• Report accidents/ incidents to insurance companies. Provide documents, pictures and inspections with the adjuster.
• Schedule walk through visits with insurance companies for assets, risk, and property.
• Maintain current drawings and documents for all facilities and equipment.
• Implement inclement weather procedure; and recommend to the Superintendent school closures because of inclement weather.
• Schedule and attend meetings as needed.
• All other duties as assigned by the Executive Director of Business/Finance and/or Superintendent.