Payroll Coordinator

  • ORGANIZATION
    Okemos Public Schools
  • LOCATION
    Okemos, MI
  • SALARY
    $50,000-$60,000
summary
Manages all aspects of district payroll operations and services to ensure accuracy of processing.


Position Responsibilities
• Reviews and audits time sheets and payroll and benefit records ensuring compliance with each District’s policies and procedures, appropriate labor agreements, and related federal and state laws.  Identifies, calculates and inputs appropriate adjustments as necessary.  Processes payroll, balances and processes reports, prepares tax and retirement reports ensuring accuracy and compliance with related laws and regulations.
• Processes and calculates a variety of complex payroll actions including overtime wages, weighted average calculations, workers compensation claims, and prorated salary calculations.
• Ability to meet deadlines consistently without supervision
• Maintains knowledge of and ensure compliance with statutes, contracts, rules, regulations, interpretations and the like.
• Maintains documentation related to the payroll software, payroll processing, time entry and benefits. 
• Processes Office of Retirement Services (ORS) submission; balances each pay; reconciles cash and general ledger balances to ORS’s records. 
• Completes payroll and benefit processes for staff terminating employment.
• Prepares and/or extracts from the payroll software, various reports and information as necessary for meeting internal and external requirements including withholding and sales tax filings, 941s, W-2’s, and retirement reports.  Maintains tables and exceptions necessary to accommodate external requirements.
• Maintains/regulates all deduction master information including withholding orders, dues withholding plans for multiple bargaining units, and assessment/ application of the correct mandatory MPSERS deduction plan.  
• Maintains year-end changes such as tax tables and tax shelter investment options and calculates correct deductions related to each different insurance vendor and benefit plan.
• Provides assistance and support for other Human Resources functions as needed.
• Processes remittances to appropriate agencies for funds withheld from paychecks including benefit and payroll taxes; balances to appropriate reports.
• Processes and maintains leave records according to established guidelines.
• Prepare the 3rd party payroll and be the key contact for the district
• Assists in the evaluation, design, implementation, and ongoing monitoring of department systems and procedures to support and improve operational effectiveness.
• Prepares audit schedules/documents, provides information and assists auditors as needed.
Qualifications
• Associates degree or higher in Accounting or related business field preferred. 
• Minimum of three years’ experience in payroll preferred.
• Experience with computerized generated accounting procedures, specifically MUNIS software preferred.  
• Demonstrated success in payroll required.
• Experience in K-12 education setting preferred. 
• Holds MSBO Certification as Payroll Specialist or willing to pursue.

Knowledge/Skills/Abilities Required
• Ability to read and interpret documents and procedure manuals.  
• Ability to write routine reports and correspondence.  
• Ability to speak effectively before groups of employees of the school district.  
• Ability to handle questions and problems with school district employees over the phone or in person.  
• Ability to add, subtract, multiply and divide using whole numbers, fractions and decimals.  
• Ability to calculate percentages, discounts proration and interest.  
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  
• Ability to analyze and problem solve when presented several variables in a variety of situations.   
• Ability to make decisions in accordance with established policies and procedures.
• Must have high level of competency in the operation of a personal computer, as well as general office machines.
• Proficient in use of software, including word processing, database and excel spreadsheet applications.
• Ability to develop effective working relationships with staff, and the school community.
• Ability to communicate clearly and concisely, both orally and in writing. 
• Possess knowledge of legal aspects concerning the payroll process.  
• Ability to perform duties with awareness of all district requirements, Board of Education policies and union master agreement specifications. 
• Must be accurate, efficient, organized and detail oriented. 
• Must maintain high level of confidentiality at all times. 
• Ability to work independently and make decisions in accordance with established policies/regulations.
• Ability to work under pressure, with severe time constraints, establishing priorities and resolving critical issues.

Hiring Solutions LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hiring Solutions LLC complies with applicable state and local laws governing nondiscrimination in employment.