Commercial Lease Specialist

  • ORGANIZATION
    George F. Eyde Family, LLC
  • LOCATION
    Lansing, MI
  • SALARY
    $13.50 - $18.75 / hour
summary
Under the direction of the Property Management Supervisor, the Commercial Lease Specialist performs basic administrative data entry and commercial lease processing functions.  This person must be detail oriented, accurate and thorough.  At the same time, he/she must be able to meet important recurring deadlines.  In addition to heavy computer work, there is some interaction with the public over the phone, in person and via email.  Therefore, this person must possess good communication skills.


Position Responsibilities
Processing of commercial leases
• Work with strong attention to detail processing cash receipts (cash, checks, ACH payments). 
• Accurately verify information on lease and accurately input into Timberline.
• Route all commercial leases for approval and create new lease files.
• Scan in and save all leases, extensions, addendums to server.
• Accurately audit tenant ledgers and mail out monthly delinquency letters, NSF letters, CPI.

Increase letters, Scheduled Increase letters and Open Credit letters
• Mail out monthly rent invoices and other invoices as necessary.
• Update janitorial company with tenant move in and move out information.

Consumers Energy Invoices
• Code all Consumers Energy invoices.
• Prepare for review commercial utilities and bill back tenants as necessary.
• Contact Consumers Energy for refunds and corrections.

Work accurately and timely in order to meet weekly deadlines
• Follow up with tenant phone calls and emails.
• Effectively communicate with Property Manager and Property Management Supervisor regarding corrections.

Commercial Utilities
• Send letters to tenants informing them they need to put utilities in their name.
• Transfer utilities back to our name after tenant move outs.
• Verify utilities have been put in tenant’s name.

Maintenance Work Orders
• Take phone calls and email from commercial tenants with maintenance issues.
• E-Mails work orders to appropriate maintenance technician.

Lease Summaries
Monthly Rent Rolls
• Print Rent Rolls for Owners each month.
• Print and update Property Manager’s rent roll binder.

Update Tenant Emergency contact list and Tenant Insurance information, monthly insurance letters and follow up.
Cover the front desk during receptionist lunch breaks and time off.
Qualifications
• The position requires a minimum of an Associate’s Degree, preferably in Business Administration.
• One (1) to three (3) years of related job experience or expertise in a customer service, property management, administration, accounting, office management, or another business capacity. 
• Progressive commercial property management experience in the private sector consisting of multiple entities preferred but not required.

Knowledge/Skills/Abilities Required
• Strong computer skills.  Knowledge in property management software applications such as Sage Timberline and Microsoft 365 a plus.
• Ability to communicate well with the public verbally and via email.
• Must be able to work independently and have excellent business writing skills.

Hiring Solutions LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hiring Solutions LLC complies with applicable state and local laws governing nondiscrimination in employment.