Administrative Specialist

  • ORGANIZATION
    Eyde Company
  • LOCATION
    Lansing , MI
  • SALARY
    $13.50 - $18.75 / hour
summary
Under the direction of the Vice President of Property Management and the Property Management Supervisor, the Administrative Specialist performs administrative data entry and commercial lease processing functions for multiple entities. Works closely with leasing clients, property managers, and internal staff to ensure records and Lease Summaries are current for property tenants.


Position Responsibilities
• Assists with processing commercial leases which includes processing cash receipts (cash, checks, ACH payments), auditing tenant ledgers, and sending monthly rent invoices for company-owned entities.
• Ensures up-to-date and accurate leasing and accounting information is updated in the accounting system and database.
• Codes Consumers Energy invoices and approves commercial utilities.
• Acts as a liaison between the company and property tenants by providing customer service regarding work orders, property maintenance, and other general questions. 
• Maintains systematic follow-up procedures to ensure that deadlines are met and that information and material required from outside sources is received on a timely basis.
• Creates, sends and maintains various property contracts such as snow and lawn for company owned property.
• Proofreads and corrects drafts and final copy materials for appropriate and consistent format, accuracy of information, punctuation, spelling, and grammar.
• Organizes and revises a record-keeping and filing system as necessary for job responsibilities; classifies, sorts, and files correspondence, records, and other documents.
• Regularly communicates with the Property Manager and Property Management Supervisor regarding corrections and property updates. 
• Takes minutes and notes for meetings with sales, maintenance, and construction groups.
• Other duties as assigned by Supervisor.

Qualifications
• This position requires knowledge normally acquired through a general high school education and additional specialized training, such as that acquired in up to one year of college or business school, e.g. administrative office systems, business communications, records and information management, or basics of supervision. An Associate’s Degree is preferred, but not required.
• One (1) to three (3) years of related job experience or expertise in a customer service, property management, administration, accounting, office management, or another business capacity.


Knowledge/Skills/Abilities Required
• Knowledge of basic office equipment.
• Advanced computer skills in the current Professional Microsoft Office Suite.
• Strong verbal and written communication skills. 
• Excellent inter and intra personal skills with the ability to communicate with staff, external vendors, and clients. 
• Must be able to work independently and have excellent business writing skills.
• Detail oriented, accurate, and thorough.


Hiring Solutions LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hiring Solutions LLC complies with applicable state and local laws governing nondiscrimination in employment.