Executive Assistant for Government and Community Affairs

  • ORGANIZATION
    Home Builders Association of Michigan
  • LOCATION
    Lansing, MI
  • SALARY
    $34,475 - $44,325
summary
The Executive Assistant provides administrative and clerical support to the association’s two primary lobbyists, as well we to the association’s affiliated political action committee (Friends of Housing) and foundation (Skilled-to-Build Michigan). Duties include completing a broad variety of administrative tasks that include correspondence, research and reports; appointment scheduling; database management, meeting coordination and performing and overseeing specific projects and programs as assigned. The Executive Assistant maintains and updates the website and social media platforms.


Position Responsibilities
• Schedules government affairs appointments with legislators, department heads, etc.
• Supports database management and integration/use of Phone 2 Action.
• Prepares and compiles lists as directed.
• Produces packets and other materials for local HBAs, legislators, departments, ICC, NAHB.
• Coordinates and handles mass mailings for legislative and department issues.
• Researches issues and develops reports.
• Coordinates various association committee meetings (notices, materials, minutes).
• Provides all necessary administrative support for the political action committee.
• Assists with planning and scheduling fundraisers.
• Provides all necessary administrative support to Skilled-to-Build Michigan (SBM).
• Supports and facilitates HBAM social media efforts.
• Maintains and updates website and social media for SBM.
• Assumes responsibility for the effective performance of assigned administrative and clerical functions.
• Assumes responsibility for maintaining effective business relations with legislators, department heads and other business professionals.
• Resolves or appropriately refers questions, requests, complaints, and problems.
• Obtains and conveys information as needed.
• Promotes goodwill and conveys a positive image of the Home Builders Association of Michigan.
• Assumes responsibility for establishing and maintaining effective working relationships with area staff and with management.
• Assists other personnel as needed.
• Keeps management informed of area activities and of any significant problems.
• Assists, supports and serves staff, as needed.
• Assumes responsibility for related duties as required or assigned.
• Performs miscellaneous clerical and administrative tasks.
• Performs special projects as assigned.
• Ensures that work area is clean, secure, and well maintained.
• Other duties as assigned by Supervisor.
Qualifications
• This position requires knowledge equivalent to that which normally would be acquired through a high school Diploma.  Some college preferred.
• A minimum of three to five years of administrative or related experience preferred.

Knowledge/Skills/Abilities Required
• Strong social media skills.
• Robust administrative experience using various software and database management systems.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with legislators, department heads, staff, etc.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Proficient in various computer programs such as Word, Excel and PowerPoint.
• Project management skills and well organized.
• Skill in collecting and analyzing data, evaluating information and systems, and drawing logical conclusions.
• Skill in planning and project management, and in maintaining composure under pressure while meeting multiple deadlines.
• Ability to establish and maintain harmonious team-oriented working relationships.



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